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Saatchi and Associates, LLC. is an outsourcing firm specializing
in recruitment and business process outsourcing. We are seeking a dedicated,
professional Executive Assistant/Office Manager in thefollowing location: San Jose CA.
Responsibilities: – Coordinate and oversee office administrative duties (office is maintained, kitchen is stocked).
– Serve as liaison with Facilities and Maintenance. Monitor needs. Coordinate meetings.
– Communicate office policies, procedures and emergency plan to staff. Maintain accurate security logs.
– Manage department budget and put data in system as guided by head of department
– Assist with ad hoc projects, i.e. maintaining spreadsheets, reporting on weekly departmental data, determining specific needs per department, and executing orders as needed.
– Assist with event planning, including venue and vendor coordination, internal staff retreats, and budget arrangements.
– Review and analyze office expenses for cost saving measures; assist with budgeting and invoicing.
– Maintain employee database.
– Coordinate travel & reservations for executives, corporate headquarters management, and US management team, as needed.
– Orchestrate appointments, meetings, schedules and contacts for executives.
– Discreet handling of confidential information via electronics and hard copy correspondence.
– Facilitate and maintain on-boarding and exiting of all employees.
– Manage receptionist.Qualifications: – 5+ years of experience in office management preferably in a fast paced mid-sized company environment.
– Executive level support for a minimum of 3 years
– International interest or experience, and multi-language skills highly desired.
– Strong passion for fostering a team environment and collaborative attention to the group strongly desirable
– Bachelors Degree required
– Excellent verbal and written communication skills; high degree of professionalism
– Assume a ‘can-do’ attitude, and be willing to assist wherever needed.
– Strong attention to detail, excellent relationship building skills, coupled with the ability to negotiate
– Knowledge of MS office Professional is required
– Quickbooks experience is a plus
– Must be able to read, write and speak fluent Korean/English.You may use the following link to apply:
https://jobs-lge.icims.com/jobs/1850/job