Home Job Postings [구인] SK Enmove Americas Inc. Administrative Assistant (Houston, TX) This topic has replies, 0 voices, and was last updated 7 months ago by SKGCA HR. Now Editing “[구인] SK Enmove Americas Inc. Administrative Assistant (Houston, TX)” Name * Password * Email Topic Title (Maximum Length 80) Company * Location Expires at Job Title: Administrative Assistant Position: Full Time Location: Houston, TX *Sponsorship not available* Job Summary: This position will be responsible for all on-site advanced administrative support duties to include but not limited to, data gathering, special projects, and general office duties as assigned Description of duties and responsibilities: · Methodically record approved invoice details in an Excel file to maintain meticulous payment records. · Generate vouchers for approved invoices, ensuring accuracy and completeness · Oversee payment processing for esteemed vendors · Dispatch invoices promptly to facilitate transparent communication and financial transactions · Ensure timely submission of payments for created vouchers, adhering to due dates · Disseminate professionally crafted remittance letters to vendors, maintaining clear communication channels · Diligently handle the deposit of checks received from vendors and promptly reconcile as required · Ensure accurate and timely clearing of payments, maintaining a meticulous record of financial transactions · Collaborate with external auditors by efficiently gathering and providing requested information · Post financial transactions and adjustments accurately, adhering to accounting standards · Categorize records with precision, ensuring alignment with the appropriate General Ledger (GL) accounts · Maintain effective communication with the ERP team to address any issues arising in SAP · Proactively identify and resolve challenges to ensure the seamless functioning of accounting systems · Facilitate the monthly closure process by issuing timely reminders to all personnel regarding corporate card details · Ensure adherence to procedural timelines, prompting timely submission of expense reports · Collaborate with employees to promptly address and rectify any potential fraudulent activities, upholding financial security · Provide comprehensive training and guidance to new hires on the submission of general and trip expense reports · Create and validate employees business travel expense reports, ensuring the inclusion of valid transactions, receipts, trip approval emails, and supporting documents · Uphold audit readiness by maintaining a thorough and organized documentation trail · Initiate the submission of payment requests for employee reimbursements in a timely manner · Ensure accurate and prompt processing to uphold financial transparency and employee satisfaction · Proactively communicate with employees to secure timely submission of expenses, contributing to a streamlined year-end financial process · Gather all requisite documents for the registration of new vendors and customers on the Master Data Management (MDM) platform · Uphold stringent documentation standards to ensure compliance with regulatory requirements · Conduct direct communication with vendors, employing a rigorous process to confirm bank details for bank set-up or update requests · Validate bank account numbers, routing numbers, bank names, and addresses to verify the legitimacy of bank update requests · Create and revise ship-to codes for new customers · Ensure accuracy and completeness in the setup process to facilitate smooth order processing · Coordinate the annual normal credit renewal process for both the base oil and FL business divisions · Facilitate the submission of credit rating report requests. · Initiate short-term credit applications on comprehensive credit assessment. · Systematically gather credit information for the purpose of the annual credit renewal · Prepare and submit detailed credit reports to support informed decision-making in the credit management process · Manage office supplies · Coordinate company activities · Distribute mails and bank run for deposit Knowledge, Skills, and Other Abilities: · Proficiency with Microsoft Office suite · Strong initiative, organization and communication skills · Strong attention to detail · Capability of handling multiple assignments, establishing priorities and adapting to frequent changes · Ability to handle diverse workload; professional demeanor; flexibility; self-starter · Ability to prioritize and to manage multiple, simultaneous and at times, competing deliverables · Ability to work in a fast-paced environment with tight deadlines · Ability to work both independently and collaboratively · Flexibility and ability to adapt quickly to change · Ability to influence and gain commitment and trust from senior level executives · Ability to comprehend and assimilate complex business processes · Strong critical thinking, problem solving and innovation skills · Excellent oral, written, and interpersonal communications skills as well as skills in facilitation, including senior leader audiences Qualifications: · High school diploma or equivalent (bachelor’s degree preferred) · 2+ years’ experience in an administrative support role · Bilingual - Korean/English is strongly preferred Please send your resume to genhig@sk.com with Subject Line (SKENA) Administrative Assistant – Name I agree to the terms of service Update List
