Job Title: Administrative Assistant
Position: Full Time
Location: Houston, TX
*Sponsorship not available*

Job Summary:
This position will be responsible for all on-site advanced administrative support duties to include but not limited to, data gathering, special projects, and general office duties as assigned

Description of duties and responsibilities:
· Methodically record approved invoice details in an Excel file to maintain meticulous payment records.
· Generate vouchers for approved invoices, ensuring accuracy and completeness
· Oversee payment processing for esteemed vendors
· Dispatch invoices promptly to facilitate transparent communication and financial transactions
· Ensure timely submission of payments for created vouchers, adhering to due dates
· Disseminate professionally crafted remittance letters to vendors, maintaining clear communication channels
· Diligently handle the deposit of checks received from vendors and promptly reconcile as required
· Ensure accurate and timely clearing of payments, maintaining a meticulous record of financial transactions
· Collaborate with external auditors by efficiently gathering and providing requested information
· Post financial transactions and adjustments accurately, adhering to accounting standards
· Categorize records with precision, ensuring alignment with the appropriate General Ledger (GL) accounts
· Maintain effective communication with the ERP team to address any issues arising in SAP
· Proactively identify and resolve challenges to ensure the seamless functioning of accounting systems
· Facilitate the monthly closure process by issuing timely reminders to all personnel regarding corporate card details
· Ensure adherence to procedural timelines, prompting timely submission of expense reports
· Collaborate with employees to promptly address and rectify any potential fraudulent activities, upholding financial security
· Provide comprehensive training and guidance to new hires on the submission of general and trip expense reports
· Create and validate employees business travel expense reports, ensuring the inclusion of valid transactions, receipts, trip approval emails, and supporting documents
· Uphold audit readiness by maintaining a thorough and organized documentation trail
· Initiate the submission of payment requests for employee reimbursements in a timely manner
· Ensure accurate and prompt processing to uphold financial transparency and employee satisfaction
· Proactively communicate with employees to secure timely submission of expenses, contributing to a streamlined year-end financial process
· Gather all requisite documents for the registration of new vendors and customers on the Master Data Management (MDM) platform
· Uphold stringent documentation standards to ensure compliance with regulatory requirements
· Conduct direct communication with vendors, employing a rigorous process to confirm‎‎ bank details for bank set-up or update requests
· Validate bank account numbers, routing numbers, bank names, and addresses to verify the legitimacy of bank update requests
· Create and revise ship-to codes for new customers
· Ensure accuracy and completeness in the setup process to facilitate smooth order processing
· Coordinate the annual normal credit renewal process for both the base oil and FL business divisions
· Facilitate the submission of credit rating report requests.
· Initiate short-term credit applications on comprehensive credit assessment.
· Systematically gather credit information for the purpose of the annual credit renewal
· Prepare and submit detailed credit reports to support informed decision-making in the credit management process
· Manage office supplies
· Coordinate company activities
· Distribute mails and bank run for deposit

Knowledge, Skills, and Other Abilities:
· Proficiency with Microsoft Office suite
· Strong initiative, organization and communication skills
· Strong attention to detail
· Capability of handling multiple assignments, establishing priorities and adapting to frequent changes
· Ability to handle diverse workload; professional demeanor; flexibility; self-starter
· Ability to prioritize and to manage multiple, simultaneous and at times, competing deliverables
· Ability to work in a fast-paced environment with tight deadlines
· Ability to work both independently and collaboratively
· Flexibility and ability to adapt quickly to change
· Ability to influence and gain commitment and trust from senior level executives
· Ability to comprehend and assimilate complex business processes
· Strong critical thinking, problem solving and innovation skills
· Excellent oral, written, and interpersonal communications skills as well as skills in facilitation, including senior leader audiences

Qualifications:
· High school diploma or equivalent (bachelor’s degree preferred)
· 2+ years’ experience in an administrative support role
· Bilingual – Korean/English is strongly preferred

Please send your resume to genhig@sk.com with Subject Line (SKENA) Administrative Assistant – Name